Data Governance
Data is a vital asset for any organization: it is used for day-to-day operations, regulatory reporting, customers, analytics and Microsoft Copilot and AI. Once the data is siloed in multiple departments and applications, cloud solutions, and analytics tools, it is very challenging to know how much data is available, what its quality is, who owns it, and whether it’s protected.
IFI Techsolutions supports organizations in establishing a suitable data governance solution using Microsoft Purview and other integrative Microsoft services. Some of the services offered include data discovery, data catalog, data stewardship, data quality, data lineage, data classification, data protection, data lifecycle management, and compliance.
Our Data Governance Services
Data Governance Assessment
and Strategy
Data Discovery and
Cataloging
Ownership and Management
of Data
Determine ownership of key data. Ensure its quality and context. Support is provided in delineating roles and responsibilities, decision rights, approval process, policy owners and resolution processes.
Data Quality, Metadata, and Lineage
Data Classification and
Protection
Identify and label sensitive and business-critical information and take ownership of its protection. We’ll help you find your data and keep it safe. Apply classifications, sensitivity labels, Data Loss Prevention policies, encryption, content markings, and sharing controls easily to all your Microsoft 365 services.
Data Lifecycle and
Compliance
Data is to be stored under business, legal, privacy, and regulatory requirements. Our team helps review retention, deletion, records, audit, eDiscovery, and lifecycle policies to make sure information is handled the same way across the board
Benefits of Microsoft Purview Data Governance
Stronger data governance gives business, data, security, and compliance teams a consistent way to understand, protect, and use information. It can improve confidence in data while supporting operations, compliance, analytics, Microsoft Copilot, and AI.
Improve Data Visibility
To understand the source of the data, to know where it resides, to understand the data, where it is moving and where it needs to be focused, is imperative.
Build Trust in Data
Metadata, shared definitions, lineage, ownership and quality are required to determine the usability of data for business.
Connect Data Across Silos
Having the same set of business terms and governance functions across different business units and systems helps everyone in the organization understand the information in the same way.
Strengthen Security and Compliance
Ensure policies on access, data classification, sharing procedures, security measures, data retention, audit processes and evidence collection policies must be correctly matched to how sensitive the data’s what it is used for.
Improve Operational Efficiency
When data is managed well teams spend time looking for information fixing errors figuring out what the data means or trying to find out who is responsible for it. This leads to decision-making and smoother daily operations.
Prepare Data for Analytics and AI
Data that goes into Microsoft Fabric, Microsoft Copilot, AI and automation tools needs to be properly prepared. It must be clearly understood, owned by the right people easy to access tracked from origin to use and protected throughout its lifecycle. Then these advanced tools can deliver accurate and meaningful results.
How Microsoft Purview Supports Effective Data Governance
Data Discovery and
Metadata
Microsoft Purview Data Map performs supported data assets and multicloud source scans to properly harvest metadata. This creates a basis for understanding the data estate without moving the underlying business data to the Data Map.
Unified Catalog and
Business Context
Data Ownership and
Stewardship
Data owners and stewards need defining to assume accountability for definitions, quality, classification, approved usage and the application of standards to their relevant business areas.
Data Quality and
Remediation
Use quality rules and governance information to understand what is in the data, is it good, what is wrong, who owns it, and how have we progressed on the priority data.
Data Lineage and Impact
Analysis
Understand the relationships between data products and related assets Data lineage enables teams to troubleshoot quality problems and assess the potential impact of a proposed change.
Data Security, Compliance,
and Workflows
Connect governance with information protection, Data Loss Prevention, retention, audit, eDiscovery, privacy, and compliance. Microsoft Entra, Microsoft Defender, and Microsoft Sentinel can provide additional identity and security context where relevant.
AI Governance and Copilot Data Readiness
AI tools like Copilot make it easier to find and use business information, but they can also cause issues with data quality, storage, management, control, and the risk of sharing too much. With IFI Techsolutions’ assistance, firms can build a stronger data foundation, clarify responsibility for it, and set up an effective, practical governance regime, all before broadening the scope of their AI initiatives.
Measuring Copilot and
AI data readiness
Be alert to any data issues regarding quality, ownership, access, classification, safety, retention, or governance which may impact Microsoft Copilot or any AI-enabled workflow.
Detecting Important and
Confidential Data
Find data which would be valuable or harmful in case of improper use, bringing about security, confidentiality, compliance, or functioning risks.
Enhancing Data Performance
and Context
Determine Accountability and
AI Control
Identify who has to make sure that data is handled properly, how access to data is granted, how and what AI approaches are permitted, and how various risks connected with them are handled.
Check Access, Excess Sharing, and Safeguarding
Reassess identity access rights in Microsoft Entra, permissions in Microsoft 365, classification of information, Data Loss Prevention rules, retention rights, and sharing practices.
Create Data Governance
and AI Strategy
Create a list of priorities according to the benefits related to the governance activities, risks involved, readiness, and need for technical resources required to introduce Microsoft Copilot.
Why Choose IFI Techsolutions for Data Governance?
We seek not to maximize on Microsoft Purview’s functionality but rather enable governance solutions that are manageable by the users’ teams. We target important data and its ownership, as well as practical controls and improvements in business, cybersecurity, compliance, analytics and AI.
Hire experts
Business-Connected Governance
Customize governance according to your data, business processes, compliance needs, analytics approach, AI use cases and/or ownership.
Assessment Before Implementation
Assess governance maturity, your current situation, risks, accountability, processes, licensing and investments you have already made, before recommending next steps.
Governance with Intuition and Security
Simplify your data discovery, quality, lineage, classification, lifecycle, identity, protection, monitoring, and compliance.
Evidence-Led and Phased Delivery
Provide support for your conclusions and present your recommendations based on business impact, prioritization, ownership, effort, and technology constraints.
Ongoing Improvement
Assess your governance health, data quality, ownership, adoption, processes, policies and controls and how they change with your data estate and business.
Projects delivered
Frequently Asked Questions
What does it mean by a Microsoft Solution Partner?
Microsoft solution partners are companies that are registered with or certified by Microsoft to deliver trusted, high-quality solutions, ensuring business benefits from proven expertise and the latest technologies. As a member of the Microsoft AI Cloud Partner Program, we can offer software, services, and/or solutions to customers.
What kind of Cloud Solutions can you provide?
At IFI Techsolutions, we can offer end-to-end cloud services, which include migration, deployment, optimisation, and security. With this, we help businesses to scale efficiently while reducing operational costs and improving flexibility.
How can my business benefit from Managed Services?
It is a business model where you can outsource the responsibility for maintaining and monitoring certain processes or functions to a third-party Managed Service Provider (MSP) like us, typically through a contract with defined service-level agreements (SLAs).
We provide proactive monitoring, support, updates, and issue resolution to ensure your IT environment runs smoothly, meanwhile your team can focus on strategic business growth.
What are the industries that commonly choose your solutions?
We work with businesses across various industries, including finance, healthcare, manufacturing, education, and retail. We are known for delivering customized solutions to meet specific operational and compliance requirements of businesses working in these sectors.
How can I find the right Microsoft Solution Partner for my business needs?
To choose the right Microsoft Solution Partner, evaluate their expertise, industry experience, certifications, and client success stories. Make sure that they align with your business goals, offer tailored solutions, and provide reliable ongoing support.
Frequently Asked Questions
What is Azure cost optimization? And how will it benefit my business?
Azure cost optimization manages and reduces cloud expenses while also maintaining performance. It ensures that your businesses make the most out of their investment by managing resource allocation, scaling, and continuous monitoring of your cloud expenses, fully optimizing your business investments.
Why is optimized Azure important for my business?
Unoptimized Azure usage can lead to overspending, unbalanced resource allocation, and compliance issues. By optimizing costs, businesses can:
- Improve budget management and allocation
- Avoid overspending
- Maintain performance without over-provision
- Make sure that their business is on par with their industry standards.
What Can You Expect In a Cloud Cost Optimization Service?
An intelligent cloud cost optimization strategy would be focused on efficient resource utilization, cutting down irrelevant expenses, and controlling costs. There are smart tools available to assist businesses in tracking utilization, identifying patterns, determining the key cost drivers, and discovering fruitful opportunities to maximize value at the lowest cost possible.
How does IFI Tech help in reducing the Azure costs?
IFI Tech meticulously assesses your Azure environment to look for inefficiencies. After that, we try to fix these inefficiencies by applying the best practices such as rightsizing VMs, eliminating idle resources, using reserved instances, and automating scaling, so that your business can enjoy cost savings while staying performance-driven.
What are the most cost-effective Azure models?
Here are two of the most popular cost-saving Azure models:
- Azure Reservations: You can commit to one or three-year terms for predictable, steady workloads with up to 72% savings.
- Spot VMs: You can use underutilised capacity at lower rates. This is ideal for flexible and non-critical workloads.
Can Azure cost optimization also be automated?
Yes. Costs can easily be optimized through automation. Many major tasks of the Azure optimization process can be performed through automation, such as:
- Scaling VMs based on real demand
- Choosing the right mix of reserved, spot, and pay-as-you-go
Actively working on cost reduction through alerts and monitoring.
How often should Azure costs ideally be reviewed?
IFI Tech recommends reviewing Azure costs at least on a quarterly basis. Since business requirements and cloud usage keep evolving, regular assessments ensure your company stays cost-efficient, compliant, and prepared for sudden changes in demand or strategy.
What Makes Cloud Cost Management Challenging?
The inability to track the money and its utilization is a common challenge faced in cloud cost management. Most businesses do not have access to tools or dashboards, which can lead to huge amounts of hidden charges. Moreover, misunderstanding caused by complicated reports can lead to overspending and loss of track of resource utilization.
Start with the Data That Matters Most
Organizations cannot be expected to regulate every data set or leverage all the capabilities of Microsoft Purview simultaneously. A viable implementation relies on regulating high value/high risk information, establishing responsibility and meeting expectations.
IFI Techsolutions will evaluate your data set and help you create the roadmap for Microsoft Purview applying it to your firm’s situation.